The Principles of Management or Management Principles are important tools that should be applied in Libraries. It helps in the development of the library. It has a positive impact on the working of libraries. Library efficiency is increased by the application of Principles of Management. The Librarian should implement these principles of management for the success of the organization.
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Henri Fayol had given the Principles of management for the organization. These Principles of management were very popular and so he was nicknamed the father of modern management. Library and Information Centers are the service providing organization to all the people at different places. It has to implement Principles of management to succeed.
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Today almost every organization in this world is influenced by Henry Fayol’s Principles of management. These principles guide how to implement management in Libraries and Information Centers. These Principles of Management implication on the administration of the library and information center was positive and encouraging.
Henry Fayol’s 14 Principles of Management
Division of Work
This Principles of Management or Management Principles states that work should be divided according to specialization. In small libraries, there is only one Librarian. He does all the work such as acquisition, classification, cataloging, shelving, automation of Libraries, etc. Here there is no division of work.
But in Large Libraries, there is a division of work. If all the staff carries out all the functions then there will be confusion and that lead to inefficiency. As the Library users grow, there should be more staff to handle the users. Then there should be a division of work, according to their skill and experience. The work should be divided broadly into three types: Technical, User, and Administrative work.
Authority and Responsibility
This is the second Principles of Management. It states that authority and responsibility are the two sides of the same coin. In Library the authority and responsibility lie in the hand of the Librarian. Later he delegates that power to his subordinates, according to their performance and specialization.
This third Principles of management is about Discipline. This principle tells what you should do and what you should not do in your organization. Obedience is an important factor for a worker in an organization. This principle helps in sorting conflicts and gain justice. The librarian should maintain discipline among staff in the library for running smoothly.
Unity of Command
The Principles of management “unity of Command” means that an employee should receive an order from one manager. One manager concept is here and so there is no room for confusion. That employee will report to that manager. If there is more than one manager then it is difficult to work and leads to confusion.
Unity of Direction
This principles advocates one plan, one direction. Proper direction leads to coordination and efficiency. All employees should be given a direction to achieve that goal. This Unity of direction eliminates the repetition of work. Managers plan and monitor the progress of work.
Subordination of Individual Interest
These principles of management mention that organizational interest should be given priority rather than individual interest. The main goal should be the growth and development of that organization. User satisfaction in the library should be the main concern for the library managers. The primary focus should be the activities of the organization.
Remuneration of Personnel
Remuneration is one of the important Principles of management. It provides motivation to workers and thus increases the efficiency of work, thus leads to production and gaining profit. Librarian and library staff should get staff according to their qualification, experience, and responsibilities. Remuneration uplift the staff spirit.
Organizations generally have centralization of authority.Principles of Management says that decentralization is necessary for smooth functioning. There should be a head of the department for every department so that they can look into their department matter closely. But some power should be centralized to avoid unnecessary confusion and conflict.
This means that authority should be in chain form from top to bottom. Like Librarian, Deputy Librarian, Assistant Librarian, Library Assistant. So this sort of chain system prevails in an organization and this line of authority conveys communication within a Library or organization. This is a structure of management.
Principles of management say that there is social order, which means relations that help different sections of an organization work together and achieve goals. The relation should be maintained as they are interrelated and interdependent.
This Principle says that treat all employees equally. According to Henry Fayol, employees should be treated equally and kindly. The employees should get justice. Managers should be impartial while monitoring work in the organization. Promotion Policy or dealing with wages should be clearly drafted so that all employees get a fair chance to achieve.
Stability of Tenure of Personnel
Principles of management say that all employees should have fixed tenure for retirement. Whatever he learns during his tenure, he uses his experience in that organization. The employee should not frequently be changed from his position as it leads to a stability crisis. That employees learn after working in that section and then he is shifted to another section and ultimately he is not able to utilize his skill there.
Right Staff should be given at the right place for the efficiency of the organization. Frequent shifting will not help that organization.
Henri fayol’s Principles of management says that employees should have the freedom to start any initiatives by implementing their ideas. This leads to an increase in the efficiency of work. The employees are encouraged and the mood is uplifted. They utilize new methods and willing to achieve new goals. managers should welcome the employee’s new initiatives.
Esprit de Corps
It means that there should be unity of employees. Managers should lead all employees on a single platform. The employee’s morale should be boosted. Esprit de Corps says that there should be a work culture where employees have mutual trust and understanding. This principle advocates the importance of teamwork. The librarian should lead the team, as it is a group activity.
The 14 Principles of Management given by Henry Fayol, is used by almost all organizations of the world. It is used to manage the organization. It leads to efficiency and productivity. It is an important tool for managing employees.Principles of Management helps in forecasting, planning, decision making, etc.